OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
7 February, 2005
Smiths Falls Legion
Smiths Falls, Ontario
1. CALL TO ORDER
Acting President Anita Stang called the meeting to order at 1:15 p.m.
2. RECORDING OF MEMBERS PRESENT
Anita Stang – Acting President, Membership Chair Len Johnston – Past President/Treasurer
Arthur Etkin – ByLaws Gerry Stang – PSHCP Rep
Lynda Smith – Secretary Joe Zarb - Director
Judy Buehler - Director
Regrets: Jim Pichẻ, Bill Irwin, Ed Rockburne, Wendy McKay, Larry Gray, Larry Palmer
3. APPROVAL OF AGENDA
Motion to approve by Judy, seconded by Len.
4. APPROVAL OF MINUTES
Motion to approve by Joe, seconded by Gerry, with the amendment that amount of cheque to Civitan Club ($2,000.00) be included. Passed.
5. BUSINESS ARISING FROM MINUTES
Liability Insurance: Anita advised all non incorporated Branches (of which we are one) will be covered by National Office.
Regional Meeting Update: Listed below are Acting President Anita’s summary of the 7 Jan. meeting:
· Marketing & Recruitment Program: Once departmental approval is received, meetings will occur with Human Resources heads; kiosks will be located in govt. office entrances to be manned once or twice/month (by former employees??) Information session on Jan. 31 was also attended by Anita.
· PSHCP: 1-2 month plan extension, as Treasury Board rep does not yet have a mandate.
· Provincial Advocacy Officer: Problems should be passed on to Nancy Cutler.
· Pension Surplus: delayed until Spring 2005.
· Federal Election Strategy: Ntl. Bd. to establish committee (non Bd. Members) to contact politicians
· # Delegates at Convention: in hands of the Financial Committee.
· # Delegates at Reg. Meetings: Max of 4 delegates/Branch approved. Observers’ costs to be covered by Branch.
· Presidents’ Conference: 84 Presidents to attend in Feb. 2006.Goverenance will need to be addressed. Input on # delegates at National Convention is required from Branches.
· Tsunami Relief: Bob suggested that Jean Guy Souliere be contacted, if we wanted to follow up. 3 Br. attending did not feel members would want monies spent on this.
6. REPORT FROM OFFICERS
A/President: Anita briefed Reg. Meeting Exec. on: our Branch’s AGM (Ntl. Pres. Dennis Jackson attended, 4 new Exec.) and on ING investment.
Treasurer: Len distributed the financial report, covering Oct.-Dec. 2004, showing a balance of $18,331.95. Approval was motioned by Len, seconded by Gerry, with the amendement that wording “Total Income” and “Total Expenditures” phrases be included. Passed.
ING statement was circulated. Len to doublecheck on ING GIC interest rates, to verify whether funds would be better invested there.
Membership Chair: Anita advised current membership is at 1261. She is following up on non-payments from previous years (68 from 2004; 19 from 2003), and deleting non-paying members prior to 2001. Membership report to be emailed to Joe for inclusion on Webpage.
Newsletter Chair: Judy advised Feb. 11 is cutoff date for On Guard inclusion. Draft of Newsletter was distributed and discussed.
Website Chair: Joe advised 2 web pages are done. He requested that suggestions be forwarded to him. Wearing the Defensive Driving Rep hat, Joe advised there’s been no action to date. He will be contacting CAA and National for new info.
7. INTERMISSION
8. ANNUAL GENERAL MEETING
Anita provided costs to book Almonte Curling Club ($150 + PST) and costs for a caterer. Possible Carleton Place locations will also be looked into. Tentative date of 7 Sept. 2005 was chosen (due to delay in PSHCP negotiations).
9. BRANCH INPUT REGARDING # ACCREDITED DELEGATES TO CONVENTION
Arthur led the discussion through the Survey Questionnaire on # Delegates to Convention. Branch response (due 15 Mar.) to be completed by Arthur for Jim’s signature in Feb. & forwarded.
10. ONTARIO’S MUNICIPAL PROPERTY TAX ASSESSMENT SYSTEM – A Primer
Copies of this report (written by Ottawa Br. member) were distributed.
11. MARKETING AND RECRUITMENT INITIATIVE
Covered under 5. (Regional Meeting Update)
12. NEW BUSINESS
1. Future Meeting Dates & Locations: 7 Mar. in Smiths Falls. Len to confirm availability of Legion AND Gerbo’s reservation!
2. Legion Donation: Moved by Lynda, seconded by Judy that the Branch donate $200.00 to Smiths Falls Legion for annual meeting usage. Passed.
3. Filing Cabinet: Moved by Gerry, seconded by Lynda, that Len spend up to $100.00 for a cabinet to coordinate fnsa paperwork. Passed.
4. Expense Claims: Anita tabled a number of expenses incurred as A/President. Len to process.
12. ADJOURNMENT
Meeting adjourned at 3:10 p.m.
(Minutes prepared by Lynda Smith)
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