OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
16 May, 2005
Smiths Falls Legion, Smiths Falls, Ontario
1. CALL TO ORDER
President Jim Piché called the meeting to order at 1:20 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Piché - President Anita Stang – Vice President, Membership Chair
Len Johnston – Past President/Treasurer Arthur Etkin – ByLaws
Ed Rockburne – PSHCP Rep Lynda Smith – Secretary
Joe Zarb – Website Chair Judy Buehler – Newsletter Chair
Bill Irwin - Director
Regrets: Larry Palmer, Gerry Stand Absent: Larry Gray
3. APPROVAL OF AGENDA
Motion to approve by Judy, seconded by Len.
4. APPROVAL OF MINUTES
Motion to approve by Len, seconded by Ed. Passed. Judy was thanked for the great effort in producing the Newsletter which will be mailed out with the next On Guard.
5. BUSINESS ARISING FROM MINUTES
Jim to follow up on the ByLaw issue.
6. REPORT FROM OFFICERS
President: Jim advised:
· Ntl. Board Meeting is 3 days at the end of May. Although there is concern that some Branches may have excess funds while National Board is ‘broke’, concensus was that Ntl. Board must get their financial reporting structure set up properly, in order to assess true situation.
· PSHCP Update: Negotiations are stuck due to Bill C-43 and Bill C-48. Plan coverage has been extended until 2006.
· ByLaw Issue: Arthur’s name had been put forward for sitting on this committee, but no action has been taken to date.
Vice President: Anita advised Recruiting Campaign had been successful. We now have 1357 total membership. Ottawa Branch has better information on MEDOC than in new fsna brochure. Three hundred copies of their info will be ordered to included in the brochure for Br. AGM.
Treasurer: Len distributed the financial report, covering Apr. 11-May 16 2005 showing a total balance of $25,717.52. Approval was motioned by Len, seconded by Judy. Passed. As National Office has NOT been billing us regularly for their portion of membership dues, Len will do a breakdown on costs, and request National Office to send an invoice.
Newsletter Chair: Judy advised Newsletter has gone to National Office, and will be included in next On Guard. A copy of same was circulated at meeting. Joe will also post Newsletter on our website.
A one page reminder will also be sent to members by mid-August, confirming AGM date, location, speaker, contact for attendance confirmation, etc.
Website Chair: Joe advised he has reformatted our Branch’s ByLaws, (to be proofed by Executive before posting). Ottawa Branch’s website will be checked out, to include their info on MEDOC on our website. Digital camera will be brought to next meeting to include photo of Exec. on the Branch’s website.
Director: Bill advised that most recruiting posters were up at various locations.
7. INTERMISSION
8. PRESIDENTS’ COUNCIL
- scheduled for Feb. 2006
- Ottawa Branch AGM: is scheduled for May 25, 2005, and is open to all Br. Exec.
9. OTTAWA VALLEY BRANCH AGM
Meeting is scheduled for Sept. 14, 2005 in Carleton Place, with a 10:30 a.m. start. A draft of menu and costs was provided by Anita. Approval for up to $2000.00 to cover costs of hall rental and meals for 100 people was motioned by Ed, seconded by Joe. Motion to provide guest speaker with a gift (up to $50.00) moved by Len. Both motions passed.
Numerous suggestions for speakers were discussed: Ntl. Seniors’ Congress (Anita to follow up); Rideau Lakes; Access Centre; National Board rep; Ted Legg (Ottawa Br.) with slide presentation. Jim will look for a portable roving microphone, and Anita is to check out system available/compatibility.
Candidates for Board: Lynda to forward list of current terms of Bd. Members to Exec.
10. REGIONAL DIRECTORS’ MEETING
Jim, Anita, Arthur, and possibly Len will attend 23 June mtg. at Travelodge Inn, Ottawa. Jim will call Larry Gray to confirm availability to attend.
Anita will doublecheck for minutes of last Regional mtg., and forward same to Jim. Jim plans to add “Future and Structure of fsna” to the agenda.
11. NEW BUSINESS
Future meeting dates were confirmed:
· 20 June 2005: Smiths Falls Legion
· 15 August 2005: Carleton Place Arena
· 12 September 2005: Carleton Place
· 14 September 2005: Carleton Place - AGM
Anita is to confirm Carleton Place meeting facilities, and cost.
12. ADJOURNMENT
Meeting adjourned at 3:02 p.m.
(Minutes prepared by Lynda Smith)
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