OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
21 June, 2005
Carleton Place Arena, Carleton Place, Ontario
1. CALL TO ORDER
After a tour of the premises booked for the AGM, President Jim Pichẻ called the meeting to order at 1:45 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Pichẻ - President Anita Stang – Vice President, Membership Chair
Len Johnston – Past President/Treasurer Arthur Etkin – ByLaws
Ed Rockburne – PSHCP Rep Lynda Smith – Secretary
Judy Buehler – Newsletter Chair Gerry Stang - Director
Bill Irwin - Director
Regrets: Joe Zarb Absent: Larry Palmer, Larry Gray
3. APPROVAL OF AGENDA
Motion to approve by Len, seconded by Lynda, with additions to New Business.
4. APPROVAL OF MINUTES
Motion to approve by Ed, seconded by Arthur. Passed. Judy was thanked for doing the Minutes when Lynda was absent.
5. BUSINESS ARISING FROM MINUTES
Len and Anita discussed the Per Capita Procedure. Anita’s preparing a list of ‘cancelled’ members, so they’re off our Branch’s books. With 81 single members and 41 doubles cancelled, and with the recruitment drive, our Branch now consists of 1219 members. Although the Branch is responsible for reimbursing National Office for membership payments by cheque, Bob Gaynor (Regional) is be asked to take the problem back to National, now that our records are accurate. Once Anita confirms the numbers, Len will send a cheque at the end of June, with a covering letter and a copy of our members who have paid.
6. REPORT FROM OFFICERS
President: Jim advised:
· Bill Irwin’s term as Director is to 2006, not 2007.
· Microphone: approx. cost for 2 roving microphones with amplifier, etc. Moved by Len, seconded by Anita that up to $350.00 be used to purchase equipment, in time for AGM.
· ByLaw Issue: Although this issue is currently in limbo, it will be discussed at Regional Meeting 23 June. Jim feels ByLaws need to be clarified BEFORE any action to pass more money to National Office.
· Bulletin 2005-05 – distributed to Exec
Vice President: Anita advised that, with the purge of delinquent members, our membership currently stands at 1219.
Treasurer: Len distributed the financial report, covering May 17-June 21 2005 showing a total balance of $25,987.19. Approval for acceptance was motioned by Len, seconded by Anita. Passed.
Newsletter Chair: Judy advised Newsletter with reminder will be prepared for mailing to members by 2-4 August, confirming AGM date, location, contact for attendance confirmation, etc.
Director: Bill advised he has reposted membership signs in Lanark and Perth, with Carleton Place to be done next.
7. INTERMISSION
8. OTTAWA VALLEY BRANCH AGM
· Speaker: To be determined.
· Special Newsletter Reminder: Judy to collate for 2-4 Aug. mailing. Cutoff for attendees to register is one week prior to the AGM.
· Candidates for Board: List amended, as per President’s Report.
· Meeting Details: Anita gave a menu ($11.88/person) and hall rental ($309.27) breakdown
9. REGIONAL DIRECTORS’ MEETING
Jim, Anita, Arthur, and Len will attend 23 June mtg. at Travelodge Inn, Ottawa
10. NEW BUSINESS
Future meeting dates were confirmed:
· 15 August 2005: Smiths Falls
· 12 September 2005: Carleton Place
· 14 September 2005: Carleton Place - AGM
Anita will prepare 2 lists of attendees for each entrance for 14 Sept.
Filing Cabinet for Secretary: Gerry and Anita Stang will bring a surplus one to next meeting.
11. ADJOURNMENT
Meeting adjourned at 3:05 p.m.
(Minutes prepared by Lynda Smith)
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