OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
15 Aug. 2005
Smiths Falls, Ontario
1. CALL TO ORDER
President Jim Piché called the meeting to order at 1:12 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Piché - President Anita Stang – Vice President, Membership Chair
Len Johnston – Past President/Treasurer Ed Rockburne – PSHCP Rep
Lynda Smith – Secretary Judy Buehler – Newsletter Chair
Gerry Stang – Director Bill Irwin - Director
Regrets: Arthur Etkin, Joe Zarb Absent: Larry Gray
3. APPROVAL OF AGENDA
Motion to approve by Gerry, seconded by Ed.
4. APPROVAL OF MINUTES
Motion to approve by Judy, seconded by Ed. Passed.
5. BUSINESS ARISING FROM MINUTES
- Lynda received filing cabinet from the Stangs.
- Other previous business covered off in Exec. reports, to follow.
6. REPORT FROM OFFICERS
President: Jim advised:
- PSHCP: negotiations to be finalized by the end of Aug., with final results probably available by mid-Sept.
Joe Zarb Correspondence: Due to new business commitments, Joe advised he was no longer able to attend Exec. meetings. He has volunteered to continue maintaining the Branch’s website. Bill Irwin volunteered to take over the Defensive Driving position, with assistance from Ed, as required.
· Microphone: to be purchased in time for the AGM
· ByLaw Issue: Ntl. Pres. Jackson appointed an Ad Hoc Committee on Governance to report to NBOD in Oct. 2005. Jim is planning on preparing a paper, to be circulated to Exec., etc. prior to sending to Committee.
· Bulletins 2005-06 and 07 – distributed to Exec
Vice President: Anita advised:
- current membership stands at 1227. NBOD and Branch records are still not balanced, but should be rectified by next meeting. A number of problems were identified (i.e. 1 member being listed on National’s list 3 times – with 3 different membership numbers).
- Mileage rate has increased to 40.5 cents/km, as per NBOD’s New Travel Directive, effective 28 May 2005;
- Of costs incurred to date. Motion to approve purchase of metal desk ($44.85) by Ed, seconded by Judy. Passed.
- 50 posters of upcoming AGM to be printed and posted.
Treasurer: Len distributed the financial report, covering June 21-Aug. 15 2005 showing a total balance of $23,345.18. Approval for acceptance was motioned by Len, seconded by Anita. Passed.
Newsletter Chair: Judy advised :
- 850 copies of AGM flyer are ready for mailing to members., confirming date, location, that Anita is contact for attendance confirmation, etc. Jim advised that ARC should have the mailing completed by Aug.19;
- deadline for next On Guard is 2 Sept. Input requested from Exec. Some items which may be included are: ICE (In Case of Emergency); info provided by CARP; membership info from Anita.
Director: Bill advised he will post AGM posters in Lanark and Perth, once received.
7. INTERMISSION
8. OTTAWA VALLEY BRANCH AGM
· Speaker: Gabrielle Gagnier (ISP) and Scott Reid (MP) have confirmed attendance.
· Agenda: included in flyer.
· Last AGM Minutes: - reviewed, and ready for presentation Sept. 14.
· Special Newsletter Reminder: ready for mailing.
· Caterer: Anita provided menu breakdown. Gerry will prepare signage for meeting locale.
· Door Prizes: A number of items were discussed, along with ‘thank you’ gift options for the guest speakers. To be finalized by Sept. 12 meeting.
· Candidates for Board: Exec. requested to generate interest in more volunteers.
· Board of Directors’ Meeting: to be held after end of AGM on Sept. 14.
9. NEW BUSINESS
Future meeting dates were confirmed:
· 12 September 2005: Carleton Place
· 14 September 2005: Carleton Place – AGM
· Presidents’ Council Meeting, Feb. 23-25, 2006 in Toronto: Jim advised he will be unable to attend. Approval has been requested to send 1-2 Br. observers, at Branch expense.
10. ADJOURNMENT
Motion to adjourn by Gerry, seconded by Judy at 2:10 p.m.
(Minutes prepared by Lynda Smith)
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