OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
12 Sept. 2005
Carleton Place, Ontario
1. CALL TO ORDER
President Jim Piché called the meeting to order at 1:15 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Piché - President Anita Stang – Vice President, Membership Chair
Len Johnston – Past President/Treasurer Lynda Smith – Secretary
Judy Buehler – Newsletter Chair Gerry Stang – Director
Arthur Etkin – ByLaws Chair
Regrets: Joe Zarb, Bill Irwin, Ed Rockburne, Larry Palmer
3. APPROVAL OF AGENDA
Motion to approve by Gerry, seconded by Judy. Passed.
4. APPROVAL OF MINUTES
Motion to approve by Gerry, seconded by Len. Passed.
5. BUSINESS ARISING FROM MINUTES
Branch Mileage Rate (p.2, Vice President’s Report): For our Branch ByLaws to conform with National Board’s, Lynda motioned that our policy be amended to coincide with rate provided by NBOD. Seconded by Len. Passed
6. INTERMISSION
7. OTTAWA VALLEY BRANCH AGM
· Speakers: Gabrielle Gagnẻ (ISP) is scheduled to speak at 11:00 and Scott Reid (MP) at 12:30.
· Agenda: draft circulated. Len distributed Financial Report to be presented at AGM.
· Last AGM Minutes: - ready for presentation Sept. 14.
· Caterer: Numbers have been confirmed.
· Gifts/Door Prizes: Moved by Judy, seconded by Len to spend up to $50.00 on a gift for Gabrielle Gagnẻ. Passed. A cheque for $500.00 will be presented to Scott Reid for the fund raising golf tournament. A reacher has been donated by Mobility Care. Jim motioned to amend original motion of $50.00 to be increased to $150.00 to cover all gifts for door prizes. Seconded by Anita. Passed.
· Candidates for Board: all Exec. are to encourage new participation.
· Layout: Anita summarized plans for: registration tables; membership table*; info for handout table; setup for head table. (*Anita advised that because of the continuing discrepancy with NBOD membership numbers and ours, there’s a need to go through the DSS list and doublecheck with members).
· Microphone handlers: Volunteers were requested. Moved by Jim for approval to amend initial motion to $434.00 to cover actual cost of microphone system. Passed.
8. NEW BUSINESS
· Future Meeting: 14 September 2005: Carleton Place after AGM
· Membership Campaign: Anita provided current membership # of 1235, which includes 3 Associate Members.
· Inventory List: Serial numbers must be included (if available) when list is compiled this fall. Motioned by Anita, seconded by Gerry that approval be given for purchase of office chair ($45.98) and a shredder. Passed.
· Other: Bulletin 2005-08 was distributed. It was agreed that the new Exec. would address the following issues: location of next AGM; possibility of providing a bus/buses at central locations for next AGM to increase membership participation; purchasing and laying wreaths at Remembrance Day services in local areas.
9. ADJOURNMENT
Meeting was adjourned at 2:40 p.m. and moved to AGM locale to set up and test microphone system.
(Minutes prepared by Lynda Smith)
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