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OTTAWA VALLEY BRANCH

BOARD OF DIRECTORS’ MEETING

17 Oct. 2005

Smiths Falls, Ontario

 

1.                   CALL TO ORDER     

 

President Jim Piché called the meeting to order at 1:15 p.m.

 

2.                   RECORDING OF MEMBERS PRESENT

Jim Piché - President                                            Anita Stang – Vice President, Membership Chair          Len  Johnston – Past President/Treasurer     Lynda Smith – Secretary                                    

Judy Buehler – Newsletter Chair                       Gerry Stang – Director

Ed Rockburne – PSHCP Rep                              Larry Gray - Director                                           

Regrets:  Joe Zarb, Bill Irwin

 

3.     APPROVAL OF AGENDA

Motion to approve by Len, seconded by Judy, with admendment to include 6A Reports.  Passed.

 

  1. APPROVAL OF MINUTES (12 Sept. 2005; 14 Sept. 2005)

12 Sept. 2005: motion to approve by Ed, seconded by Gerry.  Passed.  After amendments to Sept. 14/05 minutes: a) change the name ‘Larry Gray’ to ‘Larry Palmer’; b) Ed Rockburne renominated as PSHCP Rep by Lynda , motion to approve by Ed, seconded by Anita.  Passed

 

  1. BUSINESS ARISING FROM MINUTES

Included in following agenda items.

                                                       

6A.  REPORTS

President:  Discussion of trial beginning in Nov. was discussed at length, with concern that 30B should definitely be considered an election issue, and avenues to keep this a high priority issue.  This will be discussed further at Regional Meeting 19 Oct.

 

Membership:  Anita advised membership stands at 1238.  Fourteen members paid at AGM, and 1 new member was added.  A report has been prepared for National Office, detailing errors in their current record of our Branch’s membership.  Anita provided a breakdown of ‘attendance by town’ for the AGM, copy of which will be forwarded to MP Scott Reid.  Grand Total attendance at AGM: 119

 

Treasurer: Len tabled financial report, dated 17 Oct. 2005, showing a current balance of  $25,905.55  Total cost of AGM: $2256.07  Motion to approve by Len; seconded by Anita.  Passed.

 

Marketing:  Anita will email Ted Legg, to advise Larry Gray will be main contact for Branch.

 

Newsletter Chair:  Judy advised deadline for Newsletter is Oct. 28.  Highlights of AGM will be included in next issue.  Jim will try to get info on CAN DRIVE in prior to deadline, along with a writeup on Emergency Measures.  Businesses offering discounts to our members is another possible item for inclusion.

 

PSHCP: Ed advised there’s a Long Term Disability Seminar being held Nov. 5.. 

 

  1. INTERMISSION

       

  1. OV AGM 2005  Lessons Learned & Ideas

Speakers: ISP – Consensus was: a very good speaker, but could have been more geared to retirees, rather than those about to be retired.  MP – very good.  Suggestions for next year’s AGM included: financial counseling for retirees; estate planning; Civil Service COOP; Travel; Defensive Driving; availability for assisting elderly.

17 Oct. 2005                                                                 - 2 -

 

Agenda: OK

Reports: OK

Caterer:  very good

Door Prizes: good, but should have more.

Candidates for Board: no new volunteers

Layout: generally good.  Have extra chairs available for surplus attendees.

Location: worked well.  Possible Smiths Falls sites for 2006 AGM were discussed (i.e. Lombardy Agricultural Hall, Civitan Club)

Welcoming Table/Handout Table: put beside each other

Microphone – Audio System: worked well. 

Transportation: Avenues to increase attendance were discussed: bus pickup; car pooling.  This topic will be rediscussed next year.

 

  1. NEW BUSINESS

·         Remembrance Day Wreaths: Len to order wreath for Smiths Falls – Anita to lay; Lynda to order wreath for Perth – Jim & Ed to lay; Larry Gray to order wreath for Carleton Place – Bill, Jim or Ed to lay.  Jim to contact Lanark Legion.  Funds to cover costs of wreaths moved by Gerry, seconded by Judy.  Passed.

·         CURC – Congress of Union Retirees of Canada:  Jim advised this involves 107 organizations.  He will be attending their Convention 25-26 Nov. in Ottawa, as a PIPSC rep., and advise whether it would be beneficial for Branch to join.

·         Nov. 15th - $30B Surplus Trial Attendance – Ottawa: A number of ideas to provide visibility at trial start were discussed.  Will be discussed further at Regional meeting 19 Oct.

·         Nov. 7th Ottawa Branch AGM:  Jim has been invited to attend.

·         Ottawa-St. Lawrence Regional Executive Meeting – Oct. 19, 2005: Branch attendees will be: Jim; Anita; Len and Gerry.

·         Printer for Lynda: Moved by Larry, seconded by Anita for up to $150.00 to purchase a printer/scanner.  Passed.

·         Mileage Rates: to be confirmed by National Office.

 

  1. FUTURE MEETING DATES & LOCATIONS

Nov. 4 in Smiths Falls – at call of the chair

Dec. – tentative availability of dates for Angelos to be confirmed.

 

10.  ADJOURNMENT

 

Meeting was adjourned at 4 p.m.

 

 

(Minutes prepared by Lynda Smith)