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OTTAWA VALLEY BRANCH

BOARD OF DIRECTORS’ MEETING

27 Mar. 2006

Smiths Falls , Ontario

 

1.                   CALL TO ORDER     

President Jim Piché called the meeting to order at 1:25 p.m.

 

2.                   RECORDING OF MEMBERS PRESENT

Jim Piché - President                                            Anita Stang – Vice President, Membership Chair          Len  Johnston – Past President/Treasurer     Lynda Smith – Secretary                                    

Judy Buehler – Newsletter Chair                       Ed Rockburne – PSHCP

Bill Irwin – Director                                              Arthur Etkin – ByLaws

Gerry Stang                                                           Larry Palmer

 

3.     APPROVAL OF AGENDA

#9 moved up; Presidents’ Conference expenses to be tabled (A. Stang); request for funds from Perth & District Seniors’ Craft Fellowship [McMartin House] (J. Pichẻ).   Motion to approve agenda, as amended,  by Ed, seconded by Judy.  Passed.

 

  1. FUTURE EXEC. MEETING DATES & LOCATIONS

Next meeting to be held Tues., 18 April in Perth .  Jim to confirm specifics.

 

  1. APPROVAL OF MINUTES

Motion to approve 13 Feb. 2006 minutes by Anita, seconded by Bill.  Passed.

 

 5.    BUSINESS ARISING FROM MINUTES - None

 

  1. REPORTS

President:  Jim distributed Bulletins 2006-02 and 2006-03.  Updates included: new PSHCP rates are effective 1 April 2006; C-78 trial date has been postponed until Feb./Mar. 2007; ‘trial’ buttons have been sent to all PIPSC regions nationally; Craig MacDonald’s report distributed to Exec.

 

Vice President:  Anita presented her report on the Presidents’ Conference.  Electronic copies are to be sent to Jim and Judy.

 

Treasurer: Len tabled Br. Financial Report, dated 27 Mar. 2006 , showing a balance of $23,593.10  Motion for approval by Len, seconded by Judy.  Passed.

 

Membership:  Anita advised membership currently stands at 1246.  We currently have 38 unpaid singles, 21 unpaid doubles; 3 new single, 4 new double and 4 new Associates.  As National Office overpaid the Branch for ‘dues deducted at source’, payment for the last portion of 2005 needs to be actioned.  

 

Newsletter: Judy advised May 12 is cutoff date for Br. report to be included in On Guard.

 

PSHCP: Nothing new to report.

 

  1. INTERMISSION

 

  1. NEW BUSINESS

·         Additional Yearly General Meetings:  This topic was brought up at the Presidents’ Conference, and briefly discussed by the Exec.    Suggestions included: survey of members at AGM to gauge interest; coordinating a Seniors Conference in the district.  Jim reiterated that, although the President is not to speak to issues, it’s never stopped him before.  Minutes are to reflect a better effort is required.  

 

·         2006 AGM Meeting Location: Date has been confirmed for Wed., 13 Sept. 2006 ( 10:30 start) at the Smiths Falls Civitan Hall.  Anita to reconfirm availability for that date.  Anita also provided estimates of costs for: hall, coffee setup in A.M., along with lunch.

·         Presidents’ Conference Expenses: Costs of $195.00 was tabled by Anita.  Motion to approve added costs made by Len, seconded by Bill.  Passed.

·         McMartin House Donation Request: A motion to donate $200.00 was made by Anita, seconded by Ed.  Passed.

·         Audit Honorium: Approval to pay Dennis Staples for auditing Br. financial books was motioned by Bill, seconded by Ed.  Passed.

 

  1. ADJOURNMENT

Meeting was adjourned at 3:20 p.m.

 

(Minutes prepared by Lynda Smith )