OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
12 June 2006
Smiths Falls, Ontario
1. CALL TO ORDER
President Jim Pichẻ called the meeting to order at 1:20 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Pichẻ - President Anita Stang – Vice President, Membership Chair Len Johnston – Past President/Treasurer Lynda Smith – Secretary
Judy Buehler – Newsletter Chair Bill Irwin – Director
Arthur Etkin – ByLaws Gerry Stang – Director
Ed Rockburne – PSHCP Liaison Larry Palmer - Director
Absent: Larry Gray
3. APPROVAL OF AGENDA
Additions to Agenda included: a)revisions to Branch Minutes; b) Donations Committee; c) Regional Exec. Meeting. Motion to approve agenda, as amended, by Ed, seconded by Len. Passed.
4. APPROVAL OF MINUTES
Correction under item 2: add ‘Director’ after Gerry’s name. Approval to accept the amended minutes was made by Judy, seconded by Larry Palmer. Passed.
5. BUSINESS ARISING FROM MINUTES
a. Fall AGM 13 Sept. 2006:
- names of potential speakers to be sent to Jim. One suggestion is Dr. Peggy Stewart;
- Anita to confirm status of meals;
- registration to begin at 10:00, meeting to start at 10:30;
- Jim to ask Bob Gayner to attend;
- Judy to prepare ballots for Exec. Elections;
- Arthur to doublecheck Bylaws (re: elections);
- 120 copies of Branch Bylaws to be prepared for AGM;
- participants are to register through Judy or Jim.
b. Membership Director or Contractor:
Due to the forthcoming move of the Stangs to the Ottawa area, a number of options to fill the Membership Director position were discussed. Judy is to confirm if Herb Buehler will handle the membership duties in the interim; Len agreed to remain as Treasurer until the AGM. To be discussed further is combining the positions of Treasurer/Membership.
Financial signing authorities need to be revised to: Arthur; Ed and Lynda, and are to be reviewed after 1 year (AGM 2007).
c. Branch Donation Policy:
Revisions included:
i) On p.1 under ‘The level of the Fund …’ , the phrase “on an annual basis” was changed to “for the period of 2005-2006 as 4K”. Moved by Len, seconded by Gerry. Passed.
ii) On p. 1, the statement ‘The fund has been established …’ was removed due to redundancy (see above).
ii) On p.1 under ‘Terms and Conditions: article e’ the word “would” was changed to “shall” as moved by Bill and seconded by Gerry. Passed.
v) On p.2 under ‘Procedures to Process Donation Requests’ the word “be” is to be inserted in the last line so it will read “the award will be announced…”.
Moved by Anita, seconded by Larry that the policy be accepted as amended. Passed.
6. REPORTS
President: Jim distributed the 2006 Presidents’ Conference Summary and Bulletin 06-05. A draft of the Regional Exec. Meeting (June 22, 2006) was also distributed. Branch attendees include: Jim; Bill, Larry Palmer; with a possibility of Len and Ed attending.
Treasurer: Len tabled Br. Financial Report, dated 12 June 2006, showing a balance of $20,151.45 Motion for approval by Len, seconded by Ed. Passed.
Membership: Anita advised membership currently remains at 1234.
PSHCP: Ed reported that 3 calls had been satisfactorily handled.
Newsletter: Judy will finalize Newsletter once Jim and Anita have provided info. A poster will be prepared for the AGM, and mailing will then be handled by ARC. (To be noted is an address change for renewing membership by 31 Dec. 2006 )
7. INTERMISSION
8. CORRESPONDENCE (See 6. President’s Report).
9. NEW BUSINESS
1. Director Recruitment: Anita will confirm whether a list of members (with telephone #s) is available for Exec.
2. Branch Minutes: Lynda requested that all errors/changes, etc. be addressed at following meeting, rather than the electronic version being altered. Minutes for posting on website will only be done once changes are approved by Exec.
3. Donations Committee: The Donations Committee recommended that motion by Lynda (seconded by Ed) to donate $300.00 to the Smiths Falls Community Hospital Auxiliary be accepted. Passed. Anita confirmed the funds will be used to purchase smocks, which will make volunteers easily recognizable. A photo op recognizing donation of funds will be arranged by Anita for a future issue of ”Health Talk”.
4. Regional Executive Meeting: (see 6. President’s Report).
10. NEXT MEETING
Next meeting is to be held Mon., Aug. 14 in Perth at McMartin House..
11. ADJOURNMENT
Meeting was adjourned at 3:10 p.m.
(Minutes prepared by Lynda Smith)
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