OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
30 April, 2007
McMartin House, Perth, Ontario
1. CALL TO ORDER
President Jim Piché called the meeting to order at 1:20 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Piché - President Lynda Smith – Secretary
Bill Irwin – Director Len Johnston – Past President, Treasurer
Ed Rockburne – PSHCP Liaison Judy Buehler – Newsletter Editor
Larry Gray – Director , Recruitment Larry Palmer – Membership
Guest: Yvonne Rochon
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
Minutes of Jan. 18 will be re-emailed to Jim by Judy and be submitted for approval next meeting.
5. BUSINESS ARISING FROM MINUTES
Ed confirmed there was no additional picture of Smiths Falls Auxiliary donation for Branch use.
6. REPORTS
President: Jim advised Craig McDonald is running for Regional Director. Arthur, Larry and Jim attended Regional Meeting. Convention in Aug. (3 days) will discuss governance issue. Currently, if a major issue arises between meetings, the President makes the decision – rather than an Executive Committee (Ottawa-St. Lawrence Region has submitted a resolution to this effect (i.e. Exec. Committee decision on issues). Regional meeting (prior to Convention) is to be held in Perth in June.
Treasurer: Br. Financial Report, dated 16 Apr. 2007, showing a balance of $21,297.25 was tabled by Len. Motion for approval by Len, seconded by Judy. Passed. Larry Gray will handle transfer of Branch’s account/duties to Carleton Place.
Membership: Larry Palmer advised: all non DDS cheques will be sent to Larry Gray now. He has 970 members registered; has amended/corrected approximately 400 addresses; removed duplicate memberships; created a membership email list (~ 200 names to date); distributed member lists to Exec. members for phone followup; provided financial costs of membership setup to date [equipment ($700) + setup ($80/month); cartridge ($72.99); stamps ($55.12)].
New mailing address for non DDS membership cheques is:
Fsna – Ottawa Valley Branch
183 Moffatt Street
Carleton Place, Ont. K7C 3K9
Motioned by Ed, seconded by Bill that the previous motion of $100/month + operating expenses for the Membership Chairperson be amended to: the Branch is to meet the financial obligation of installation of new system, plus operating expenses plus $100/month. Passed.
PSHCP: Ed advised 7 enquiries on health care issues inside Canada were handled.
Newsletter: Judy advised deadline is May 11 for National Office input. Items to be included for Branch insert: thanks to members who changed to DDS dues payment; thanks to new volunteers; new address for non DDS payments (see above); mention of Sept. AGM. Jim mentioned he’s writing an article on home scams, which might also be included.
7. INTERMISSION
8. CORRESPONDENCE
Bulletin 2007-01, 02, 03, and 04 distributed, along with Worldwide (Collette Vacations Brochure).
9. NEW BUSINESS
a. Delegates to Convention: Branch is allowed 2 delegates to Convention at the Crown Plaza Hotel, Ottawa from Aug. 16-18. Motioned by Judy, seconded by Larry Gray that Arthur Etkin be a Branch delegate. Passed. Jim, as President, will attend as a delegate also.
b. Observers/Alternates to Convention – cost: Motioned by Judy, seconded by Larry Gray, that Branch pay costs for meals and accommodation for Observers to attend Convention. Passed. Bill will attend as an Observer, and possibly Ed also.
Jim will forward names of Delegates and Observers to National Office.
c. OV FSNA AGM – Perth Date: Jim is to confirm availability of Perth Civitan Club hall for either Sept. 12 or Sept. 19, 2007.
10. NEXT MEETING: May 23, 2007 in Perth at McMartin House.
11. ADJOURNMENT: Meeting adjourned at 3:00 p.m.
(Minutes prepared by Lynda Smith)