OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
23 May, 2007
McMartin House, Perth, Ontario
1. CALL TO ORDER
President Jim Piché called the meeting to order at 1:35 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Piché - President Lynda Smith – Secretary
Bill Irwin – Director Len Johnston – Past President
Judy Buehler – Newsletter Editor Larry Gray – Recruitment, Treasurer
Larry Palmer – Membership Arthur Etkin - ByLaws
Regrets: Ed Rockburne
3. APPROVAL OF AGENDA
With amendment to #4. (May changed to ‘April’), and addition of: Resolution – New Governance, motion to approve agenda by Judy, seconded by Len. Passed.
4. APPROVAL OF MINUTES
- Jan. 18 Minutes : approved by all. Judy will forward to Joe Zarb for posting.
- April 30 Minutes: Item 6 – amend DSS to ‘DDS’; motion to approve by Len; seconded by Bill.
5. BUSINESS ARISING FROM MINUTES
6. REPORTS
President : Jim to confirm Regional meeting (prior to Convention) in Perth in June. Also, all evidence in the trial has been submitted and the Judge will now study same for 6 months.
Treasurer: Larry Gray advised Branch account has been established at the Royal Bank in Carleton Place. Len will close out the BofM account in Smiths Falls, with funds to be transferred to Carleton Place. Ing forms have been completed by Larry and returned. Larry is to advise National Office of new Branch banking information, once the Smiths Falls account has been closed.
At present, there are two signing authorities for the Branch: Jim Piché and Larry Gray. Larry Palmer is to be added to the Branch signing authorities.
Len was thanked for his willingness to take over the Treasurer’s position for so many years.
Membership: Larry Palmer advised: Yvonne has done an excellent job following up on Almonte & Carleton Place members; 23 new members have yet to pay dues; status of 27 members needs to be determined; Judy completed her followup list. Bill, Ed and Lynda are requested to have their calls completed for next meeting.
Newsletter: Judy advised: 2 page Branch Newsletter was submitted to National Office; will follow up on status of mailing to see if Branch AGM confirmed date can be included in this mailing; Branch AGM notice will be prepared for August. Larry Palmer will print mailing addresses on envelopes, based on his new system setup.
A “Missing/Lost Members” list for inclusion in a later Newsletter was discussed.
7. INTERMISSION – none.
8. CORRESPONDENCE
Convention Resolution Book was discussed briefly, with followup on issues to be discussed next meeting.
9. NEW BUSINESS
- Delegates to Convention: Jim advised he’d registered 2 delegates and 2 observers. Our Branch has been asked to contribute to a Hospitality Room for our Region. Motioned by Larry Palmer, seconded by Bill that the Ottawa Valley Branch donate $250.00 towards the Regional Hospitality Room. Passed.
Discussion of costs for delegates followed. Motioned by Bill, seconded by Larry Palmer that delegates be advanced: $500 for Arthur Etkin and $1000.00 (includes the Hospitality Room Br. donation) for Jim. Passed.
- Observers/Alternates to Convention – Cost: Observers Bill and Ed have declined to be Observers. No other Exec. are available for attendance.
- OV FSNA AGM: Perth Civitan Club hall has been booked for Sept. 19, 2007. Cost of hall is $100. Judy will follow up on luncheon arrangements with Civitan. Tentative speakers, including costs, were discussed. Once arrangements are confirmed, posters will be prepared and Bill has volunteered to disseminate them.
- Regional Executive: Jim is trying to confirm a date in June (see #6 – President’s Report).
- Resolution - New Governance: Arthur reiterated his concern that the Resolution on Governance be the FIRST, and if necessary - only resolution to be dealt with at Convention.
Exec. concern was also expressed re: National Office listing either their support or nonsupport for all resolutions in the Convention Book (thereby tainting the whole process).
Next Branch meeting will be used to review resolutions that the Branch can support.
- Donation Request: A request for a donation to the Canadian Heartland was received by Jim. Because of the short turnaround requirement, Jim will email details of donation request directly to the Donations Committee. Motioned by Judy (as a Board member and chair of the Donations Committee) and seconded by Larry Palmer that if the Donations Committee recommends a donation, a $500.00 donation can be authorized. Passed.
NEXT MEETING: at the President’s call – based on the Regional Executive meeting (see above).
10. ADJOURNMENT: Meeting adjourned at 3:00 p.m.
(Minutes prepared by Lynda Smith)