OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
3 Sept. 2008
Carleton Place Arena
1. CALL TO ORDER
President Jim Piché called the meeting to order at 10:20 a.m.
2. RECORDING OF MEMBERS PRESENT
President Jim Piché; Lynda Smith – Secretary; Judy Buehler – Newsletter Editor; Ed Rockburne – PSHCP; Bill Irwin
Regrets: Arthur Etkin; Larry Palmer
3. APPROVAL OF AGENDA
Motion to approve agenda by Judy, seconded by Ed. Passed
APPROVAL OF MINUTES
- Minutes of 29 July 2008 – with amendment to: correct spelling of ‘Rockburne’ in 3 and 4 and request for President to complete sections on: meeting with Regional Presidents and resolution discussion from National AGM report – Ed Rockburne motioned to approve same; seconded by Bill Irwin. Passed.
5. BUSINESS ARISING FROM MINUTES
Treasurer’s report must be completed as soon as possible to save costs of mailing after AGM. Ed and Bill have agreed to audit the books, as they now stand. 3 cheques have arrived to date.
6. REPORT FROM OFFICERS
Treasurer – no report;
Membership (given by President Jim) – 42 lost members; 53 still to be contacted for 2008 renewal.
Newsletter Editor – fall deadline date for National input was Aug. 29.
Secretary: Lynda to resend Minutes of 2007 AGM/Election of Officers for AGM to Jim.
7. INTERMISSION
8. OV AGM ORGANIZING ISSUES
Final Notice – 700+ mailed from Lanark; 100 emailed; Judy advised there were problems with electronic version. Judy to recontact Larry Palmer to verify if the electronic version can be resent.
Costs of Arena rental dealt with ($150.00 deposit + $195.97 Sept. 17) + rental for 3 Sept. meeting.
Final RSVPs –Posters to be run off for public posting (Judy) - attendees are to call Ed (or other Executive) for registration.
Documentation Needed – Ed to contact Health Canada for possible pamphlets of Seniors’ issues (30-40 of each); benefits (Affinity programs) to be available (Jim)
Gifts & Door Prizes: Two $50.00 gift certificates from Home Hardware to be purchased (Jim); golf passes from Mapleview (Jim); donation request from Mobility Care (Lynda); possible gift certificate from Ground Waves (Judy). Motion to spend up to $200.00 to cover door prizes made by Jim; seconded by Ed. Passed. Jim is to bring the tickets for the draws.
2007 AGM Minutes – dealt with under ‘6’ – Secretary
Agenda – Refreshments to be provided from 9:30 a.m. until start of meeting at 10:30. Jim to complete final agenda and provide copies at AGM.
Handouts – copies of amendments of ‘You and Your Survivor’ booklet are to be available for participants (Jim).
Lunch –
Speakers: ‘Q & A’s: Scott Reid and Randy Hillier will be present to respond to questions on what facilities are available through their office (federally and provincially) for Seniors, and the election issue is not to be discussed from the floor. Request for office contact sheets being available for handout to participants to be actioned by Jim/ Bill.
Election of Directors – Jim will handle, as he’s in 2nd year of his term as President.
9. CONVENTION 2008 REPORT
Full report not in yet, but an update will be provided by President Jim.
10. NEW BUSINESS
AGM – 17 Sept. 2008; Executive Meeting following AGM
11. ADJOURNMENT
Meeting adjourned at 11:10 a.m. Majority of Executive then viewed meeting locale to confirm final setup for 17 Sept.
(Minutes prepared by Lynda Smith)
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