OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
20 Oct. 2008
McMartin House, Perth
1. CALL TO ORDER
Jim Piche called the meeting to order at 1:25 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Piche, Arthur Etkin; Bill Irwin; Ed Rockburne; Larry Palmer; Doug Schoular; Lynda Smith
Regrets: Chuck Parent; Larry Gray; Judy Buehler
3. APPROVAL OF AGENDA
Motion to approve agenda by Ed, seconded by Doug. Passed
4. APPROVAL OF MINUTES
Minutes of 3 Sept. 2008 – motion to approve by Larry; seconded by Bill. Passed.
5. BUSINESS ARISING FROM MINUTES
Covered under following reports.
6. REPORTS FROM OFFICERS
Jim Piche advised:
- no success to date with Director recruitment;
- Branch is currently behind dues payment to Ntl Office;
- Regional Meeting 30 Oct. in Ottawa – question of $480 charge to our Branch by Ntl Office’s AGM apportionment (will be requesting a copy of preapproval of this cost at Regional Meeting).
Treasurer – submitted by Doug Schoular on behalf of Larry Gray.
Finance report from AGM remains outstanding. Doug advised AGM 2008 should approve Jan.-Dec. 2007 finance report. (Branch fiscal year: Jan.Dec.)
Membership – Larry will send current statistics report to Jim and Larry Gray. Larry confirmed we still have ‘missing members’ not paid for 2008; approx. 55 non DDS lost members. Currently, Branch has 1397 active members.
Motioned by Larry Palmer, seconded by Arthur Etkin, that all lost members (non DDS) be removed from our Membership database. Passed.
Newsletter Editor – A new Editor will be required by next year.
7. INTERMISSION - none.
8. OV AGM
Rotation of locale (Carleton Place, Perth, Smiths Falls) to continue. Jim to look into venues for 2009 AGM in Smiths Falls.
Lynda to followup with Joe Zarb re: interest in having Steve Fahie assist with website upkeep.
Discussion of including in our Newsletter a ‘Survey of Interest for Committees’: i.e. Marketing & Recruitment; Social Program; Transportation; Visitation; Telephone & Internet; Community Needs (including summary of possible duties) ensued.
9. OFFICER ELECTIONS
President: Jim Piche nominated by Doug, seconded by Ed. Passed
Vice-President: Arthur Etkin nominated by Jim, seconded by Larry. Passed.
Secretary: Lynda Smith nominated by Arthur, seconded by Doug. Passed.
Treasurer: Doug Schoular, nominated by Jim as Associate/Backup or Treasurer, based upon past Treasurer’s decision to stand for office.
10. OTTAWA/ST. LAWRENCE REGIONAL MEETING – 30 Oct. 2008
Branch attendees: Jim and Arthur. Ed and Doug will confirm attendance.
NBOD – Agenda to include Pension Surplus court case update.
Followup on Ntl. Office’s AGM costs apportioned to each Branch (see under Reports – President).
Concern raised & to be discussed – National Board can decide on action OR non-action – even if an item is passed at Ntl. AGM
11. NEW BUSINESS
Future meeting dates & locations: to be regularly scheduled on the 3rd Mon. each month;
17 Nov. – Carleton Place: Doug to confirm location;
15 Dec. – Christmas luncheon – Jim to check availability of Perth locations, including the Stone Cellar
12. ADJOURNMENT
Meeting adjourned at 3:20 p.m.
(Minutes prepared by Lynda Smith)
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