OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
17 Nov. 2008
Zion-Memorial Church, Carleton Place
1. CALL TO ORDER
Jim Piché called the meeting to order at 1:10 p.m.
2. RECORDING OF MEMBERS PRESENT
Jim Piché, Bill Irwin; Ed Rockburne; Larry Palmer; Lynda Smith; Larry Gray; Doug Schoular; Chuck Parent;
Regrets: Len Johnston ;Arthur Etkin; Judy Buehler
3. APPROVAL OF MINUTES
Motion to approve minutes of Oct.20, 2008 by Ed, seconded by Bill. Passed
4. BUSINESS ARISING FROM MINUTES
Membership Statistics Report: Larry advised stats sent monthly to President Jim. Larry has confirmed membership status using Obits Canada, and has cleaned up Branch database.
OVB AGM 2009 Venue (Jim Piché): - not done.
Website Assistance Followup (Lynda Smith): Joe Zarb and Steve Fahie have connected online and are ensuring Branch transfer of webmaster’s duties.
Branch Treasurer Status (Jim Piché): Jim confirmed Larry Gray was in agreement for Doug Schoular to take on Branch Treasurer’s responsibilities. The need for National Office to send 1/4ly statements to balance with our membership #s was discussed at length Doug will contact Jerry O’Neill at National Office (745-2559).
30 Oct. Regional Meeting Update + $470.00 outstanding charge: $470.00 was our Branch charge for the National AGM expenses, and National By Laws state it must be paid.
Jim, Arthur and Doug Schoular attended Regional Meeting on 30 Oct. Reemphasized all Regional Branches (excluding Ottawa Br.) would like to see National Office take over collection of all DDS and non-DDS dues, and forward Branch portion back (request being considered by National). Discussed difficulty for synchronization of meetings (i.e. Branch; Regional; National) with ByLaw requirement that AGM meeting be held in the spring. 3 Regional Branches: Cornwall; Algonquin; and Ottawa Valley hold their AGMs in the fall for better participation. Rich Poersch will report back to National. Raised issue of interpretation of National Board’s perception that they have full governance.
Status Branch Luncheon Dec. 15 (Jim Piché): Majority agreed it will be held at the Stone Cellar, Perth.
5. REPORTS FROM OFFICERS
Membership – Larry will do an email & letter to members re: payment of 2009 dues, once cards are received.
President - Jim called for motion to change signing officers to: Jim; Larry Palmer; Doug Schoular. Moved by Larry Palmer, seconded by Bill.
Possibility of holding a Branch meeting in the Arnprior area (86 members) was discussed. Jim suggested letters go out to determine interest.
Pension Surplus Appeal – no decision to date.
Branch training through the Region will be coming up in the spring and summer of 2009
6. INTERMISSION - none.
7. CORRESPONDENCE
Bulletin 2008-10 distributed.
8. OLD BUSINESS
Status of 2007 AGM Financial Report: To be included in next Newsletter, and posted on Branch website, once completed.
Status of Overdue dues to National Office: See 4. – Branch Treasurer.
9. NEW BUSINESS
Treasurer: - appointment and signing authorities handled in 4. and 5.
On Guard: February 13 deadline.
Future Meetings: January 19, 2009; February 23, 2009 as necessary.
Draft 2008 AGM Minutes: P. 2 (Membership Report) – Larry Palmer’s # corrected to 267-5410
p. 2 (Treasurer’s Report) Clarification of member’s name (Roy O’Halloran)
p. 3 (New Business) – winner of $50. Canadian Tire certificate: Colin Sangster
Jim has copies of Ottawa Branch’s Call for New Members and will draft a report for our next Newsletter.
10. ADJOURNMENT
Meeting adjourned at 2:35 p.m.
(Minutes prepared by Lynda Smith)