OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
15 June 2009
McMartin House, Perth, Ont.
CALL TO ORDER
Jim Piche called the meeting to order at 1:30 p.m.
RECORDING OF MEMBERS PRESENT
Jim Piche, Bill Irwin; Ed Rockburne; Lynda Smith; Larry Palmer; Doug Schoular; Chuck Parent; Arthur Etkin; Steve Fahie
Regrets: Len Johnston; Larry Gray; Judy Buehler
APPROVAL OF AGENDA
Agenda approved by Bill, seconded by Arthur. Passed.
APPROVAL OF MINUTES
Motion for approval of minutes of May 25, 2009 by Ed; seconded by Larry Palmer. Passed
BUSINESS ARISING FROM MINUTES
ING: documentation required from Jim to establish the new signing authorities – not done. Letter for signing authorities has been prepared.
DUES STRUCTURE BREAKDOWN: Doug provided a handout showing Branch’s portion of annual dues (Single - $8.52; Double - $12.24; Associate - $8.00)
BMO STATEMENT: Doug advised $4.65 remains in the account. Doug requested that Jim close this account when next in Smiths Falls. Doug also advised current account has excess of $190.00 unaccounted for (probably from collected dues renewals – will be flagged as such on next financial report).
LIMITED USAGE FOR DRUGS UNDER THE ONTARIO HEALTH CARE PLAN: Ed will follow up.
MEMBERSHIP STATUS OF NONRENEWALS: Larry advised there are 35, once duplicates are removed.
WEBSITE POSTING OF PREVIOUS MINUTES: 17 Nov. 2008 sent by Lynda; 22 April 2009 sent by Jim.
AMENDMENTS TO BRANCH COMMITTEES’ DRAFTS: Jim sent the amended drafts to Steve for posting on the Branch website. Jim requested these Branch Committees drafts be included for approval at the AGM. Copies of same are to be provided for all.
Jim will also provide soft copies of Donation Committee guidelines, as well as Fund Accounts (Defence; Charitable; Building). They will also be forwarded to Steve for website posting.
WMS Course: Larry Palmer and Steve will be attending the membership course, with expenses to be covered by the Branch.
REPORTS FROM OFFICERS
President: - Jim advised:
AGM – Bill and Judy have agreed to organize logistics of AGM at the Civitan Club in Perth. All inclusive costs (catering in A.M. and noon; hall rental; overhead, etc.) to be estimated for next meeting.
Jim will followup re: accessibility to Internet for possible presentations of: membership database; financial statement; website.
Jim will probably do a pension report.
Approval of 2007 and 2008 annual budgets will be required.
Lynda to followup on possible static displays (Alzheimer Society; Lanark County Mental Health Unit; CCAC, etc.)
Bill to followup with CAA re: Seniors and Driving and/or OPP re: Seniors’ fraud
Solicitation for participation on Executive is to be stressed at AGM.
Ed suggested coordinating with Snowbird Association for a possible presentation.
A private member’s Bill (C301) on protection of pensions in companies that go bankrupt is coming before the House June 16. Issues: a) current funds held within these pension plans is given very low priority to former employees in bankruptcy procedure; b) requirement for need to increase CPP, OAS and GIS immediately; and c) having a federal Security Commission for the protection of securities (rather than provincial, as at present). CARP and the Common Front for Retirement Security are also working on these concerns.
Treasurer: Doug distributed Branch Income and Expense Statement covering Jan. 1/09-May 31/09, showing a balance of $4691.34, as well as a copy of 2009 Cheque Register . Action will be taken to reimburse National’s portion of dues collected. Doug moved adoption of report; seconded by Chuck. Passed. Doug reiterated need for ING records to complete 2007 and 2008 financial statements.
Website: Steve advised he’s added: previous minutes; ‘DDS forms’ link; ‘You and Your Survivor’ link; articles sent by Jim (i.e. on CPP; HST in Ontario, etc.)
Membership: Although Larry confirmed Branch has 35 outstanding renewals, he advised that non-DDS are kept on the books for 3 years. As only Larry inputs dues payments as received on the new financial database, National’s portion is based solely on Branch records.
Of approximately 900 members, Larry only has email addresses for approx. 250. Jim asked Steve to put a request on Branch website, encouraging members to forward their email addresses to Larry. Larry will also ask Judy to insert request for current email addresses in next Branch Newsletter.
INTERMISSION - none.
CORRESPONDENCE – none.
OLD BUSINESS – covered under previous items
NEW BUSINESS
Overview of National Convention Resolutions: Jim advised some issues will be: governance; financial; helping smaller branches financially.
Discussion ensued on activities used in other Branches to stimulate interest in fsna: i.e subsidized meals; BBQs.
Accountability of duties for elected officials was also discussed.
Future Meetings: 17 August 2009
16 September 2009 – AGM
16 September 2009, following AGM
?? 21 September 2009
?? 19 October 2009
ADJOURNMENT
Meeting adjourned at 2:30 p.m
(Minutes prepared by Lynda Smith)
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