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19 Oct. 2009
Zion-Memorial Church, Carleton Place

1. CALL TO ORDER
   Jim Piche called the meeting to order at 1:28 p.m.
   
   
2. RECORDING OF MEMBERS PRESENT
   Jim Piche, Bill Irwin; Ed Rockburne; Larry Palmer; Lynda Smith; Doug Schoular; Chuck Parent; Steve Fahie.
   
   Regrets: Len Johnston ; Judy Buehler
   
   
3. APPROVAL OF AGENDA
   No additional items added.
   
   
4. APPROVAL OF MINUTES
   Minutes of 17 Aug. 2009: not available. Jim to followup and provide for next meeting.
   Draft AGM Minutes 2009: with amendment to capitalize ‘FSNA’, approval to accept draft by Larry, seconded by Ed. Passed.
   Minutes of 16 Sept. 2009 Meeting: Motion to approve minutes by Steve, seconded by Larry. Passed
   
   
5. BUSINESS ARISING FROM MINUTES
   
   (AGM 2009) – Chairs for Branch Committees: Ed Chenard volunteered to assist. Judy and Jim will doublecheck previous Newsletters to see whether a call has already been put out and response to same. If not previously done, Steve and Judy will be work on wording of request for volunteers in next Newsletter and on website.
   
   (AGM 2009) 2008 Audited Statement for Next Newsletter: completed.
   
   
6. REPORTS FROM OFFICERS
   President: Jim distributed Sept. 2009 Bulletin + 5 Survivor Bookets; updated Exec. on: Regional Presidents’ meeting in Ottawa on draft National Bylaws; National Bylaws due next year. 2010 Convention is in Halifax.
   
   Membership: Larry advised new membership cards will arrive shortly and ability to input 2010 data should be available then. Email and hard copy reminder notices will be sent out to all members not currently on DDS.
   
   PSHCP: Ed handled one message, but was unable to recontact member.
   
   Secretary: Lynda advised organizations who attended 2009 AGM (CCAC; Alzheimer’s Society; Lanark County Mental Health Unit) would like to attend the 2010 AGM.
   
   Treasurer: Doug: provided financial report up to end of Sept.; advised AGM Minutes and audited statements should now be sent to Ottawa. Lynda to mail 2007 and 2008 documentation. Once completed, Doug feels 3rd quarter DDS dues should be received from National Office (~2.1K).
   
   Re: On Guard mailing: Doug confirmed audited statement for 2008 had been forwarded to Judy for inclusion in our Branch Report. Steve will scan in 2007 and 2008 annual audited statements for posting on website.
   
   Approval of current financial report moved by Doug; seconded by Chuck. Passed.
   
   Although $45.00 interest (rate is 1.05%) has accrued in ING accounts (Jan.-June 2009), it is not reported in Sept. financial statement, as signing authorities still appears to be an issue.
   
   
7. INTERMISSION - none.
   
   
8. CORRESPONDENCE – see President’s report (6).
   
   
9. OLD BUSINESS – none.
   
   
10. NEW BUSINESS
    Christmas Luncheon: To be decided next meeting.
    PSHCP: Steve advised Sun Life has won the contract for administering the Health Care Plan.
    
    
11. ADJOURNMENT
    Meeting adjourned at 2:15 p.m.
    

(Minutes prepared by Lynda Smith)