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OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING
15 March 2010
Valley Heartland, Smiths Falls

1. CALL TO ORDER
   Steve Fahie called the meeting to order at 1:30 p.m.
   
   
2. RECORDING OF MEMBERS PRESENT
   Steve Fahie; Judy Buehler; Larry Gray; Len Johnston Bill Irwin; Lynda Smith; Jim Piche (via Skype).
   Regrets: Larry Palmer; Chuck Parent; Doug Schoular; Ed Rockburne
   
   
3. APPROVAL OF AGENDA
   Agenda – with addition of ‘2010 Congress’ - was accepted.
   
   
4. APPROVAL OF MINUTES
   Motion to approve Minutes of 16 Nov. 2009 by Larry; seconded by Bill. Passed.
   
   
5. BUSINESS ARISING FROM MINUTES
   Draft Donations Policy Status: recommendation was that policy remain as is; Donations Committee to consider requests as they come in.
   
   2010 AGM Planning: - moved to New Business
   
   
6. REPORTS FROM OFFICERS
   President: Jim provided email documentation on New Horizons for Seniors. Steve will forward to Exec.
   
   Membership: 2 statistical reports (15 Sept. 2009 & 12 Mar. 2010) were distributed by Steve. Membership has dropped by 15 (to 1471); non-DDS membership has decreased from 158 to 125; Larry continues to remove old accounts. To date, we have 60 ‘Lost Members’. 299 members - majority who currently pay dues to Ottawa Branch - live within our Branch.
   The need for a new Membership Chair was also tabled.
   Steve reiterated the need for new members, and requested a call for volunteers be mentioned in every Newsletter, as well as posting on Branch website.
   
   Treasurer: No report. Steve is to verify that 2009 dues have been paid in full to National Office.
   
   Newsletter: Judy circulated copy of current Newsletter and advised deadline for next one will be in a few months. As a President’s Report was not available for current Newsletter, this item will be BFed for next meeting.
   
   Web Master: Items of interest to members should be forwarded to Steve for posting.
   
   
7. INTERMISSION - none.
   
   
8. CORRESPONDENCE – see President’s report (6).
   
   
9. OLD BUSINESS
   Chairs for Branch Committees: BF for next meeting
   Ing Signing Authorities: Steve to followup with Doug: BF for next meeting
   
   
10. NEW BUSINESS
    AGM 2010
    Location: Steve booked Perth Legion (8:00-3:00) for Wednesday, 19 May 2010 [cost: $110 + GST=$115.50], as Almonte facilities were not available.
    Luncheon: Bill and Judy to contact Ladies Auxiliary for A.M. and luncheon arrangements.
    Equipment: Projector is required for presentation. Purchase/rental was discussed. Judy to follow up.
    Meeting Announcement: Steve advised 30 days notice must be given to members for AGM, so timing is essential.
    Speaker: Many suggestions were tabled: Safety in the Home; Alert Systems in Home; Alcohol & Drugs (RIDE Program) – Larry Gray has OPP contact; MEDOC; Director from National Office (i.e. update on Court case); Estate Planning (downsizing; reverse mortgages); Relocation Service; CARP, etc. Jim to followup with contacting someone from CARP to discuss retirement income security.
    Static Displays: Lynda to arrange for: Lanark County Mental Health Unit; Alzheimers Society; Access Centre, and Larry Gray agreed to approach Ghada Gabr at Carleton Place Shoppers Drug Store.
    Elections: Lynda to forward current terms of Exec. Jim to handle Elections. Other interested members should be encouraged to join Exec. Board.
    
    2010 Congress: Halifax, June, 2010
    Jim advised Exec. will need to discuss position on resolutions prior to being presented at Congress.
    Jim confirmed rates for Observers: registration - $10.00; accommodation - $148.69/night; meals - $75-85.00 daily . Booking must be confirmed by the end of March. Motioned by Lynda and seconded by Bill that, excluding travel costs to Congress, OVB will pay up to $1200.00 for an Observer to attend Congress. Passed.
    Exec. agreed OVB expenditures should cover only Exec. members.
    
    Moved by Len and seconded by Larry that OVB cover cost of accommodation and meals for Branch delegate to attend Ontario Region meeting Sunday prior to beginning of 2010 Congress. Passed.
    
    Branch Meetings:
    
    Monday, 19 April – Valley Heartland, Cornelia St. West, Smiths Falls
    Monday, 17 May - McMartin House (contact #: 267-2874) Perth
    Wednesday, 19 May – Perth Royal Canadian Legion (following AGM)
    
    
11. ADJOURNMENT
    Meeting adjourned at 2:50 p.m.

(Minutes prepared by Lynda Smith)