OTTAWA VALLEY BRANCH
BOARD OF DIRECTORS’ MEETING

Zion-Memorial United Church, Carleton Place
17 Oct. 2011

1. CALL TO ORDER
   Chuck Parent called the meeting to order at 1:00 p.m.
   

2. RECORDING OF MEMBERS PRESENT
   Chuck Parent; Lynda Smith; Doug Schoular; Ed Chenard; Judy Buehler
   Absent: Steve Fahie; Ed Rockburne; Jim Piche; Larry Palmer
   

3. APPROVAL OF AGENDA
   With addition of Remembrance Day Wreaths, motion to accept agenda by Judy and seconded by Doug. Approved.
   

4. MINUTES OF LAST MEETING (19 Sept. 2011)
   Motion to accept by Ed Chenard; seconded by Lynda. Approved.

5. BUSINESS ARISING
   
   1. RSO Meeting Update: Meeting is scheduled for 24 Oct. WMS Training to be finalized at that time. A Dues Committee and a Bylaws Committee are being set up at National level. Bob Richet has volunteered to be Regional rep on the Dues Committee.
      
   2. AGM 2012 Update: Judy confirmed Civitan Club hall rental is $113.00 . *(See 9b for insurance coverage). Steve is to confirm speaker availability. Judy to follow up on pricing for Br. Logo items with Kingston President. Chuck advised he has 2 FSNA thermoses and 2 luggage belts from National AGM for possible door prizes.
      
   3. Christmas Luncheon: Ed confirmed reservation/menu choices at Stone Cellar. Chuck will also invite Len Johnston.
      
   4. Numbering of Branch Reports: Judy confirmed dating/numbering of Branch Reports would incur extra mailing charges as Canada Post would then consider them as separate newsletters.
      
      
6. REPORT OF OFFICERS
   Finance Report: Doug distributed Branch Income and Expense Statement for Jan. 1-30 Sept. 2011, showing a balance of $2,006.76. Doug confirmed Expenditure (Annual General Meeting – 2010 for $3,372.45) was in fact AGM held in 2011. Motion to accept by Doug, seconded by Ed Chenard. Passed.
   Newsletter Editor: Branch will not submit Newsletter for October.
   
   
7. BREAK
   
   
8. CORRESPONDENCE: Bulletin 2011-09 was distributed.
   
   
9. OLD BUSINESS:
   
   1. Electronic Audited Statements (2009 & 2010): Steve and Doug will arrange to scan and post same on Branch website - deferred.
      
   2. Liability Insurance for AGMs: Chuck confirmed that Branch AGM liability is covered under National’s insurance policy (Lombard policy #CBC 0617943-07) as long as attendance is under 150, and no alcohol is served. Chuck is to forward confirming email to all Board members if still on system.
      
   
   
10. NEW BUSINESS:
    
    1. Branch Bylaw Review: immediately following Branch meeting.
       
    2. Next meeting location: 21 November in Carleton Place.
       
    3. Remembrance Day Wreaths:
       Lanark: Ed R. and Bill Irwin
       Perth: Ed Chenard (Lynda to order)
       Carleton Place: Doug Schoular
       Almonte: Steve
       Smiths Falls: Len Johnston
       Judy to call to confirm wreath bearers.
       
    
    Chuck to invite Len to next Branch meeting to go over our review of current Branch Bylaws.
    
    
11. Adjournment:
    Motion to adjourn at 1:45 p.m.
    

Future Meetings: Jan.-Mar. 2012 (at the call of the Vice-President)
16 April 2012
7 May 2012 (if required)
AGM – 9 May 2012

(Minutes prepared by Lynda Smith)